Secretary / Treasurer

Secretary-Treasurer

The Secretary-Treasurer of Fairview Township plays a vital role in ensuring the smooth and efficient operation of the Township's administrative, financial, and human resources functions, in accordance with the Second Class Township Code of the Commonwealth of Pennsylvania. The key duties and responsibilities include:

Administrative Duties

Record Keeping:

Maintain accurate records of all Township proceedings, including meeting minutes, ordinances, resolutions, and other official documents.

Ensure all records are accessible and organized for easy reference by the Board of Supervisors and the public.

Correspondence:

Handle all official correspondence on behalf of the Township, including communication with residents, businesses, and government agencies.

Ensure timely responses to inquiries and the proper dissemination of information.

Meeting Preparation:

Prepare agendas and other necessary documents for meetings of the Board of Supervisors.

Notify Board members and the public of upcoming meetings in compliance with the Sunshine Act.

Public Relations:

Serve as a liaison between the Township and its residents, addressing concerns and providing information on Township services and activities.

Promote transparency and engagement through regular updates on the Township's website and other communication channels.

Financial Duties

Budget Management:

Prepare and administer the annual Township budget.

Monitor expenditures and revenues to ensure adherence to the approved budget.

Accounts Payable and Receivable:

Process invoices and manage payments to vendors and contractors.

Record and track incoming funds, including fees and grants.

Financial Reporting:

Prepare and present regular financial reports to the Board of Supervisors.

Maintain detailed records of all financial transactions, ensuring accuracy and compliance with accounting standards.

Audits and Compliance:

Coordinate annual audits and work with external auditors to ensure financial transparency and accountability.

Ensure compliance with state and federal financial regulations, including the Second Class Township Code requirements.

Payroll Management:

Process payroll for all Township employees, ensuring accurate and timely payment.

Maintain payroll records and ensure compliance with labor laws and regulations.

Human Resources Duties

Employee Records Management:

Maintain comprehensive and confidential employee records.

Ensure all employee records are up-to-date and compliant with legal requirements.

Benefits Administration:

Manage employee benefits programs, including health insurance, retirement plans, and other benefits.

Assist employees with benefit enrollment and address any related inquiries or issues.

By fulfilling these critical administrative, financial, and human resources functions, the Secretary-Treasurer supports the effective governance of Fairview Township, ensuring that all operations are conducted transparently, efficiently, and in the best interests of the community.